Sewer/Culvert Cleaner, Trailer Mounted

The Kentucky Transportation Cabinet's Division of Purchases issued a Request for Bid (RFB) on behalf of Elliott County for four units of trailer-mounted sewer and culvert cleaning equipment. The procurement sought high-pressure water flushing systems capable of removing debris from sewer, storm drain lines, and culverts, with specifications including a minimum 600-gallon polyethylene tank, a positive displacement pump rated for at least 40 GPM at 3000 PSI, a liquid-cooled diesel engine with minimum 80 horsepower, a 400-foot high-pressure hose reel, and a tandem-axle DOT-compliant trailer with air/hydraulic brakes. Vendors were required to submit electronic bids through the Kentucky eProcurement system by February 1, 2022, at 1:30 PM Eastern Time, with a written questions deadline of January 20, 2022, and addendum responses due January 24, 2022. The evaluation criteria allocated 95 points to the lowest price and 5 points to the best delivery time, with pricing structured on a best value approach and vendors required to specify definitive delivery timelines in calendar days. Delivery must occur F.O.B. Destination Freight Prepaid to the KYTC Division of Equipment in Frankfort, Kentucky, with one percent daily deductions applied for delays beyond the contracted delivery date. The master agreement contract period runs for one year from award through January 31, 2023, with four optional one-year renewal periods and potential for a 90-day extension with mutual written approval.

Kentucky resident bidders receive reciprocal preference equal to preferences given by their home states, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive set-aside preferences of 20 percent and 15 percent respectively of maximum available points. All bidders must register in the Commonwealth eProcurement System prior to submission and comply with mandatory Annual Affidavit requirements certifying compliance with Kentucky campaign finance laws, sales and use tax registration, state tax payment status, and trade relationship prohibitions outlined in applicable Kentucky statutes. Equipment specifications require comprehensive warranties including five years for the water tank, two years for engine and pump systems, and one year for remaining components, along with manufacturer training and delivery of operator's manuals, parts books, and service manuals. Price increases are prohibited during the first 12 months of the contract and limited to one increase thereafter with documented evidence of industry-wide price changes. The tentative award date was February 18, 2022, and no specific budget range or award value was disclosed in the procurement documents.