Sewer/Culvert Cleaner, Trailer Mounted Rebid

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Equipment, issued a Request for Bid (RFB) on March 8, 2022, for the procurement of four trailer-mounted sewer/culvert cleaners to be used for removing debris from sewer, storm drain lines, and culverts through high-pressure water flushing. Each unit must be capable of single-person operation and meet specifications outlined in the solicitation. The bid closing date is March 22, 2022, at 1:30 p.m. Eastern Time, with written questions due by March 11, 2022, and Commonwealth responses scheduled for March 14, 2022. The tentative award date is April 5, 2022, and the initial contract period commences upon award and expires March 31, 2023, with four optional one-year renewal periods available and potential extension for an additional 90 days by mutual written approval. Evaluation will be conducted using a best value ranking approach with price weighted at 95 points and delivery weighted at 5 points for a total of 100 points, where the lowest-price bidder receives maximum points and subsequent bidders receive proportional points based on a ratio calculation. Delivery time must be specified in calendar days. Only online bids submitted through the Kentucky Vendor Self Service eProcurement system (https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService) will be accepted; emailed and hard copies will not be considered. The contract is F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipping costs.

Reciprocal preferences for Kentucky resident bidders and preferences for qualified bidders or the Department of Corrections, Division of Prison Industries will be applied in accordance with applicable Kentucky statutes (KRS 45A.490-494 and 200 KAR 5:410). All bidders must complete and execute an Annual Affidavit certifying compliance with Kentucky's campaign finance laws, disclosure requirements, sales and use tax registration with the Kentucky Department of Revenue, and prohibition on trade-based boycotts, with the affidavit requiring notarization and having a maximum effective period of one year from the date of execution. Foreign entities must register with the Kentucky Secretary of State if required by law. Price increases are not permitted during the first 12 months of the contract; only one price increase is allowed during the contract period if based on industry-wide changes and supported by documentation, while price decreases must be passed through to the Commonwealth immediately. Payment will be made within 30 working days of invoice receipt, with a 1% monthly penalty assessed for late payments exceeding this timeframe, and a 1% daily deduction applied for late deliveries not caused by factors outside the vendor's control. No specific budget range or award value is listed in the solicitation documents provided.