Service and Maintenance of ID Bureau Digital Imaging Equipment
Closed State & local contract opportunity
- Solicitation number
- 060-3051501-NB
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 65535 Cameras, Still, Non-Specialized (Including Infrared Types, Self-Developing Types, Etc.)
- 65515 Camera Accessories: Batteries, Exposure Meters (Light Meters), Flash Equipment And Bar Lights (See Class 285 For Lamps), Power Packs And Chargers, Tripods, Etc.
- 65520 Camera Attachments: Adapter Rings, Collimators, Filters, Lenses, Etc.
- UNSPSC codes
- Point of contact
-
- Nabila Bolisay nbolisay@ocsheriff.gov (714) 834-4327
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of Orange, Sheriff-Coroner is requesting competitive bids for service and maintenance of ID Bureau digital imaging equipment (IFB #060-3051501-NB) with bids due July 15, 2026 at 4:00 p.m. through the County's online eProcurement Portal. A 5% price deduction applies to certified County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders for evaluation purposes, with a maximum allowable preference deduction of $100,000.
The scope covers preventative maintenance, repair, and technical support for 30 Canon EOS 6D/6D Mark II DSLR camera bodies, 30 Canon R6/R6 Mark II mirrorless camera bodies, Canon RF 24-105mm f/4.0-7.1 IS STM lenses, Canon 24-70mm f/4.0 L wide-angle zoom lenses, Canon 50mm EF macro lenses, Canon EL-1 Speedlite strobes, and Canon Speedlite 430 EXII/EXIII strobes. The contractor must provide one annual on-site preventative maintenance visit at the Orange County Sheriff Crime Lab Division (320 N Flower Street, Santa Ana, California), business-hours technical support (Monday–Friday, 8:00 a.m. to 5:00 p.m. PST), repair services with County-approved estimates and ten-business-day turnaround times, and all parts must be genuine Canon products. Service and repairs must be performed exclusively by Canon Field Service Engineers with proof of training or certification; subcontracting is prohibited. The contractor must provide free two-way shipping for repairs and quote labor rates for as-needed repairs separately, computed to the nearest quarter hour and including all direct and indirect expenses.
The contract is a firm fixed-fee arrangement with an initial three-year term and two optional one-year renewal periods subject to Board of Supervisors approval. Pricing is quoted per equipment line item plus hourly labor rates. No price increases are permitted during the first contract term; future adjustments require 30 days' advance written notice and documented proof of cost increases. The contractor must guarantee pricing equal to or less than those quoted to any other local, state, or federal government entity. The contract is available for use by all County of Orange departments as a cooperative contract, with a 2% administrative rebate on sales to other entities. The County requires performance and labor/material payment bonds and commercial general liability, automobile liability, and employers liability insurance of $1,000,000 per occurrence.
Opportunity text
The County of Orange, Sheriff-Coroner, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Service and Maintenance of ID Bureau Digital Imaging Equipment. The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work.
This is a fully electronic solicitation - only electronic bids submitted through the County's online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits. For assistance on uploading proposals via County's eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.
All questions or requests for interpretations must be received within this solicitation's Question & Answer section as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this solicitation.
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