Server HW Upgrade

The California Department of Forestry and Fire Protection (CAL FIRE) issued a Request for Quote (RFQ) for information technology hardware goods under PCR #25-1396, authorized by California Public Contract Code Section 12100. The procurement seeks quotes for 18 Supermicro SuperServer E300-14AR mini-1U embedded servers with specified configurations, including Intel Core Ultra 9 Processor 285, DDR5 SODIMM memory, NVMe solid state drives, networking capabilities, and a three-year depot warranty, plus one shipping line item. Responses must include unit pricing, applicable sales tax, available discounts, total cost, shipping costs if applicable, e-waste fees if applicable, and a quote validity period of minimum 30 days, with payment terms of Net 45. Vendors must submit administrative documentation including bidder declarations, CUF documentation if applicable, DVBE declarations if applicable, civil rights certification if the award exceeds $100,000, Iran Contracting Act certification if exceeding $1,000,000, payee data records, seller's permits for tangible property, and CalRecycle certification. The solicitation was released on April 15, 2026, with responses due 10 business days after release (April 29, 2026), and quotes must be submitted electronically to CAL FIRE Procurement Analyst Andrea Armstrong at Andrea.Armstrong@fire.ca.gov. No site visits, bidders conferences, or specific award date are specified in the RFQ.

Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certifications are eligible for preference and tie-breaker consideration in the evaluation process. Vendors must comply with Executive Order N-6-22 regarding Russia sanctions, plastic trash bag certification requirements, and GenAI disclosure obligations. The RFQ does not identify any incumbent vendors, current contractors, or specify existing infrastructure requiring integration beyond the standard server configurations outlined. Miscellaneous charges exceeding quoted amounts will not be reimbursed. No specific budget range or award value is disclosed in the solicitation documents, and the contract term and renewal options are not detailed in the RFQ template.