Septic & vault pumping service at ludington state park

The Michigan Department of Natural Resources is issuing Request for Proposal No. 260000000718 to procure on-call vault pumping and septic system maintenance services for Ludington State Park and associated state facilities throughout Mason County, including state forest campgrounds, boating access sites, and ORV/snowmobile trailheads. The solicitation seeks a responsive and responsible vendor to perform pumping and waste disposal services at multiple vault toilet locations and septic tank systems, with all services required to be completed within 24 hours of request to prevent overflow and maintain safe, sanitary conditions. Deliverables include regular vault pumping on an as-needed basis and septic tank maintenance across various facility locations. The successful contractor must hold a valid Michigan Department of Environmental Quality license for septage waste removal and transportation in compliance with Part 117 of the Natural Resources and Environmental Protection Act, designate a program manager available during business hours through a toll-free customer service number, and dispose of all waste at DEQ-approved receiving facilities or through compliant land application methods. Pricing must be submitted on a firm, fixed basis for a 365-day period using per-vault costs for toilet services and per-1,000-gallon costs for septic tank services, with all labor, equipment, disposal, and miscellaneous charges included. The State will evaluate proposals on a pass/fail basis considering statement of work completion, vendor questionnaire responses, and contract terms acceptance, with award going to the lowest-priced responsive and responsible bidder. The deadline for bidder questions is January 15, 2026, with answers posted by January 20, 2026, and proposals are due by 3:00 p.m. Eastern on January 23, 2026.

The anticipated contract effective date is May 1, 2026, with an initial three-year term and the possibility of two additional one-year renewal periods at the State's discretion. No debarred or suspended vendors are eligible to respond to this solicitation. The State reserves the right to conduct facility inspections, reference checks, and contract negotiations during the evaluation process, and multiple awards may result if bidders are willing to service different facility areas. No incumbent vendor or specific budget range is identified in the solicitation materials, and no set-aside designations for disadvantaged enterprises are indicated in the available documentation. Interested vendors should review the Combined RFP document for complete specifications, technical requirements, and submission instructions to ensure full compliance with all proposal requirements.