Sensory Room Design & Project Administration

The Edgerton Public Library (EPL) in Edgerton, Wisconsin is soliciting proposals from qualified architecture firms to design and administer a sensory room project within the existing library building. The procurement seeks a professional services contract for creating a neurodiverse-friendly space that will serve patrons experiencing sensory overwhelm or overstimulation. Required services include comprehensive facility evaluation, attendance at two in-person design review meetings, development of state-approved architectural plans and specifications covering all mechanical systems, and full construction administration services. Specific deliverables include creation of detailed plans, specification of finishes and colors, preparation of an Owner-Contractor Agreement, and responsiveness to potential bidding questions and addenda. The evaluation criteria will emphasize relevant library project experience, cost efficiency, adherence to project deadlines and budgets, communication skills, and demonstrated success with similar-sized projects. Proposals must be submitted electronically to Library Director Beth Krebs-Smith by 5 pm on Friday, May 3, 2024, with firms required to provide three references from completed public library projects and an organizational chart detailing key personnel and time allocations.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. While no incumbent vendor is mentioned, the Library has recently secured a grant to fund the sensory room project. The procurement will utilize a quality-based selection process, with pricing to be submitted as a lump sum not-to-exceed amount in a separate sealed envelope labeled "Cost." Firms must disclose any ongoing litigation or administrative proceedings and understand that EPL reserves the right to accept, reject any and all proposals, or waive RFP provisions at its sole discretion. The award will be made by the Library Director with recommendations to the Library Board and Edgerton City Council, following reference consultations and deliberative processes. No specific budget range or exact award value is provided in the documentation, though the procurement suggests a comprehensive design and project administration scope for a ground floor sensory room modification within the existing library facility.