Semi trailers with options

The Commonwealth of Kentucky, Department of Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC), issued Request for Bid (RFB) 758 2000000354 for the procurement of semi-trailers with optional features. The solicitation, posted December 12, 2019, with a closing date of December 30, 2019, at 1:30 PM ET, seeks bids for two distinct groups: Group 1 requires two 40-ton lowboy trailers rated for 65 MPH with 48-foot length and 37 feet of usable deck space, along with optional add-ons including galvanized paint, load scale systems, and tire inflation systems; Group 2 requires two dry van trailers measuring approximately 48 feet by 102 inches by 13 feet with a minimum interior height of 110 inches and 68,000-pound GVWR, with options for extended box length and manufacturer-specific features. Vendors may submit bids for one or multiple groups, and all quoted prices must be F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes. Sealed, hard-copy bids must be submitted in person to the Finance Office of Procurement Services, Capitol Annex Room 095, 702 Capitol Avenue, Frankfort, Kentucky 40601; fax and electronic submissions are prohibited. Delivery is required to the KYTC Division of Equipment Receiving Shop at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40622. Written questions must be submitted by December 19, 2019, at 10:00 AM ET, directed to Keith Srutowski at 502-564-7007. Awards will be made on a best value basis using measurable criteria weighted at 90 points for price and 10 points for delivery timeframe, with no bidders' conference or site visit specified.

The contract is subject to Kentucky resident bidder reciprocal preference equal to preferences given by the bidder's state of origin, and qualified bidders receive additional scoring preferences, including Kentucky Correctional Industries (20-percent preference) and Kentucky Industries for the Blind and certain nonprofit agencies serving individuals with severe disabilities (15-percent preference each). All bidders must comply with Kentucky tax registration requirements, provide evidence of Secretary of State registration if a foreign entity, and meet federal EEO and nondiscrimination requirements. Vendor performance over the past 12 months may be considered in award determinations. The initial contract period extends one year from the award date, with optional renewal for four additional one-year periods subject to written approval by all parties and potential renegotiation of terms. Price increases are prohibited during the first twelve months; thereafter, price increases may be requested with written justification based on industry-wide changes, while price decreases must be reflected immediately. No specific award values or budget ranges are disclosed in the solicitation documents, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding.