Semi trailers with options

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet, issued Request for Bid (RFB) 758 2000000236 for the procurement of semi-trailers with optional equipment on October 22, 2019, with a closing deadline of November 6, 2019, at 1:30 p.m. Central Time. The solicitation is divided into two groups, with vendors permitted to bid on one or both groups. Group 1 encompasses four 40-ton lowboy trailers featuring 48-foot lengths, 102-inch deck widths, hydraulically controlled undercarriages, air ride suspension, LED lighting, air-operated brakes, and 20,000-pound winches with wireless remote control, with optional upgrades including galvanized paint treatment, load scale systems, and tire inflation systems. Group 2 requests three enclosed dry van semi-trailers measuring approximately 48 feet by 102 inches by 13 feet in height with 68,000-pound GVWR, laminated hardwood flooring, and LED lighting, with manufacturer-specific options available. All equipment must be new, first-quality, manufacturer's latest production models in first-class operating condition upon delivery, with a manufacturer's standard warranty for a minimum of one year and authorized service facilities required within or adjacent to Kentucky. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise tax and Kentucky sales or use tax. Vendors' written questions were due by October 29, 2019, at 4:00 PM ET, and bid submissions must be delivered in person to the Finance Office of Procurement Services in Frankfort, Kentucky. Award determination utilizes a best value approach allocating 90 points to price and 10 points to delivery time, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally. The resulting contract shall be for an initial one-year period with four optional one-year renewal periods subject to written approval by all parties, and prices shall remain firm for the first twelve months of the contract.

Kentucky resident bidders shall receive reciprocal preference against nonresident bidders registered in states providing preference to their residents. Additionally, qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preference equal to a percentage of maximum available points. Vendors must submit comprehensive documentation including signed bid forms, bid information sheets, Kentucky Tax Registration Applications, Certificates of Authority for foreign entities, required affidavits demonstrating compliance with statutory and regulatory requirements, and EEO forms if applicable. Attachment C specifications must be completed, and vendors must submit a price list for all available dry van options on a thumb or flash drive with their bid response. No specific award value or budget range is disclosed in the solicitation documents, as the procurement establishes a Master Agreement for equipment purchase with pricing determined through competitive bidding. The Commonwealth reserves the right to cancel the contract with thirty days' written notice, and equipment is to be shipped to the KYTC Division of Equipment Receiving Shop in Frankfort.