See attachment for all RFP details

Traverse City Area Public Schools (TCAPS) and Traverse Bay Area Intermediate School District (TBAISD) issued a joint Request for Proposal (RFP Bid 1017) for a server infrastructure upgrade project with a bid opening scheduled for May 6, 2020 at 1:00 PM EST and virtual opening at 1:30 PM via Google Hangouts Meet. The procurement seeks qualified vendors to provide, install, and configure hyperconverged server and storage systems for both districts, with TCAPS requiring a minimum of 3 VM hosts equipped with Intel Xeon Gold CPUs, 512 GB RAM, hybrid storage, and dual 10 Gigabit network connectivity, while TBAISD requires 3 or more VM hosts with Intel Xeon Gold CPUs, 192 GB RAM, and comparable storage and networking specifications. Deliverables include installation of server operating systems and VMware software, configuration of RAID and storage stripe sizes, technical training for district personnel, migration of all storage and virtual machines from legacy systems, comprehensive maintenance plans, and closeout documentation with asset inventory and network diagrams. Critical deadlines include purchase order submission by May 29, 2020, installation completion by July 31, 2020, and closeout documentation submission by August 7, 2020. Vendors must demonstrate authorization as certified dealers and installers, provide a minimum of three K-12 educational references, submit employee credentials and experience documentation, detail 24/7/365 monitoring and support capabilities with guaranteed response times, and provide extended warranty information covering 5-year next day parts and 1-year labor and onsite support. Bidders must submit a 5% bid security through a bid bond, certified check, cashier's check, or money order, along with performance and labor and material payment bonds covering 100% of project value, with all pricing inclusive of delivery, installation, configuration, and cabling charges to the data center and designated buildings.

This procurement is designated for educational institutions and requires all quotations to be tax-exempt under Michigan Department of Treasury Sales Tax Rule Number 24, effectively restricting participation to vendors equipped to handle tax-exempt transactions. No specific set-asides for disadvantaged enterprises are documented in the RFP materials. Vendors must furnish comprehensive insurance coverage including workers' compensation, broad form general liability ($1,000,000 per occurrence/$2,000,000 aggregate), cyber liability, and auto liability ($2,000,000 combined single limit), with the school district designated as additional insured. All onsite personnel are required to complete fingerprinting and background checks through the state police, and vendors must provide sworn notarized statements confirming no familial relationships with school board members or superintendents and certifying non-Iran-linked business status under MCL 129.311. The RFP indicates that payment will be made only upon delivery of all functional equipment, completion of inventory spreadsheets, and satisfaction of results by the Superintendent, Director of Technology, or appointed personnel, with late delivery subject to 1% daily deductions of the total purchase price and potential cancellation if delays exceed 10 business days with resulting liquidated damages of 5% of the purchase order. No specific budget range or award value is provided in the available documentation; interested bidders should contact bids@tcaps.net for detailed pricing information and submission requirements.