See Attachment for All RFP Details.

DeWitt Public Schools issued a Request for Bid for public address system upgrades across six school facilities including DeWitt High School, DeWitt Middle School, Herbison Woods School, Schavey Road Elementary School, David Scott Elementary School, and Fuerstenau Early Childhood Center. The procurement encompasses the complete design, engineering, supply, installation, configuration, testing, documentation, and warranty of new PA/paging systems to replace existing equipment. Deliverables include eight interior ceiling speakers for the middle school gymnasium, five weatherproof exterior horns, twenty LED strobe/visual indicators across multiple facilities, central controller equipment, and system cabling with integration into existing infrastructure. The contractor must provide a three-year comprehensive warranty covering all parts and labor with response times of four hours for critical system failures affecting 20 percent or more of users and two business days for other issues. Required qualifications include submission of detailed submittals with technical cut sheets, shop drawings, manufacturer certifications, equipment schedules, three project references from the prior two years, a Michigan Familial Relationship Disclosure Statement, and an Iran Linked Business Affidavit. The pre-bid conference was scheduled for May 28, 2019 at 9:00 a.m., with an intent to bid deadline of May 29, 2019 by 5:00 p.m., a questions and clarifications deadline of May 30, 2019 by 5:00 p.m., and sealed bids due June 17, 2019 at 9:00 a.m. The anticipated award date was July 9, 2019, with work commencement on August 1, 2019, substantial completion by January 15, 2020, and project close-out by February 1, 2020.

Bidders must submit a 5 percent bid security in the form of either a bid bond or certified check, with the selected contractor required to provide performance and payment bonds each equal to 100 percent of the bid amount. The bid must include pricing for all labor, materials, equipment, applicable taxes, bond costs, and allowances, with a specified $2,500 allowance for owner-directed infrastructure upgrades. Acceptable manufacturers include Valcom IP 6000 or equivalent systems with centralized management capabilities, indicating that integration with specific existing infrastructure standards is required. The contractor is also responsible for training up to four administrators per building (eight at the middle school), asset tagging, monthly maintenance contract pricing proposals for the post-warranty period, and submission of all applicable documentation. No specific set-asides for disadvantaged enterprises or restrictions on respondent types were noted in the procurement documents. While no explicit budget range was provided, the project scope and requirements suggest a mid-range procurement involving substantial materials, labor, and professional services for a multi-building school district system upgrade.