See Attachment for All RFP Details.

DeWitt Public Schools in Clinton County, Michigan, is seeking bids for a comprehensive public address system upgrade across six school locations, including DeWitt High School, DeWitt Middle School, Herbison Woods School, Schavey Road Elementary, David Scott Elementary, and Fuerstenau Early Childhood Center. The procurement involves renovating and replacing existing public address infrastructure with a centralized system that supports district-wide communication, emergency alerts, and zone-specific broadcasting. Key deliverables include installing new head-end equipment, amplifiers, cabling, speakers, and interface units, with specific requirements for eight interior speakers at the middle school, five weatherproof exterior horns, and 20 LED strobe/visual indicators. The project requires a three-year warranty covering all system components and labor, with mandatory response time standards for addressing malfunctions. The bid was released on May 17, 2019, with a pre-bid conference scheduled for May 28, 2019, and final bids due on June 17, 2019. The project timeline includes commencement on August 1, 2019, substantial completion by January 15, 2020, and final close-out by February 1, 2020.

The Request for Bid does not explicitly specify set-aside designations or restrictions on respondent organizations. The system must integrate with existing infrastructure and support multiple communication methods, including telephone and web browser interfaces. An allowance of $2,500 is included for potential infrastructure upgrades, suggesting some flexibility in implementation. The proposed system must feature advanced capabilities such as pre-recorded emergency messages, school bell scheduling, and volume control. While specific budget ranges are not detailed in the available documentation, the comprehensive nature of the upgrade and the multi-location implementation suggest a moderate-scale technology investment. The contractor must demonstrate technical expertise in educational communication systems, with the ability to provide a fully functional, district-wide public address solution that meets the specific technological and operational requirements of DeWitt Public Schools.