Security screening equipment, maintenance and repair of

Palm Beach County Board of County Commissioners issued Request for Quotation #555572R/SS on March 22, 2022, for the maintenance and repair of security screening equipment across eight County facilities, including the Criminal Justice Complex, Main County Court House, North County Government Center, Public Defender's Office, State Attorney's Office, South County Courthouse, West County Detention Center, and the Governmental Center. The procurement seeks firm, fixed pricing for comprehensive maintenance and repair services covering 22 X-ray machines (primarily Rapiscan and Astrophysics models) and 17 magnetometer machines (all Garrett PD6500i models). Qualified vendors must provide both on-site maintenance and repair services with a response time of four hours during normal business hours and two hours during emergencies and holidays, with work completion required within one business day, as well as 24/7 phone support. Pricing must include a standard hourly rate for equipment repair services (estimated 100 hours over 12 months) and a phone support hourly rate (estimated 200 hours over 12 months), with an additional materials markup not exceeding 25% plus shipping costs. The contract term spans twelve months with options to renew for four additional twelve-month periods subject to mutual written agreement and fund appropriation. Required qualifications include three references from the past three years, compliance with the Criminal History Records Check Ordinance, specified insurance coverage (Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation), vendor registration in the County's Vendor Self Service system, and certifications regarding drug-free workplace programs and non-discrimination compliance. The submission deadline was April 11, 2022, at 4:00 p.m., and the contract will be awarded on an all-or-none basis to the lowest responsive, responsible quoter.

This procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals and local preference provisions, with vendors maintaining a permanent place of business in Palm Beach County or the Glades eligible to receive a 5% preference adjustment on their quotations. The County will evaluate responses based on responsiveness and responsibility, with special consideration given to local vendors and disadvantaged business enterprises. Scheduled quarterly maintenance must be performed in accordance with manufacturer specifications and not exceed three hours per location at the standard hourly rate. No incumbent vendor or budget range was specified in the available documentation. The contract structure allows the County flexibility to extend the relationship beyond the initial twelve-month term, subject to continued satisfactory performance and vendor agreement, making this a potentially long-term engagement opportunity for qualified service providers capable of managing multi-site security equipment maintenance across diverse County facilities.