Security Improvements Installation for the Aviation Training Facility Building and Hangars 100 and 300

The City of Danville, Virginia is requesting proposals for security improvements installation at Danville Regional Airport, comprising the Aviation Training Facility building (13,244 square feet, shared by Danville Community College and Averett University), Hangar 100 (3,900 square feet, Danville Community College Aviation Maintenance Training program), and Hangar 300 (6,400 square feet, Averett University Aeronautics program), with proposals due September 30, 2026.

The scope is turnkey installation of access control systems with card readers at multiple exterior and interior doors, a 16-channel network video recorder system with ten cameras, outdoor and indoor surveillance cameras, and associated power, conduit, and battery backup infrastructure. All work must be completed by December 31, 2026. The contractor is responsible for all labor, materials, equipment, permits, and licenses.

Award will be made to the lowest responsive and responsible vendor using competitive negotiation. Evaluation criteria are overall qualifications and key personnel (25 percent), prior experience with similar projects and references (35 percent), and proposed price (40 percent). A 5 percent bid bond is required; the contractor must provide a 100 percent performance bond and labor and material bond within ten calendar days of contract award. Liquidated damages are assessed at $300 per calendar day for failure to meet the December 31 deadline. Five percent retainage will be withheld from each invoice until final completion and acceptance.

Required insurance includes workers' compensation, comprehensive general liability with $1,000,000 combined single limits per occurrence, automobile liability with $1,000,000 combined limits, and professional liability of $1,000,000 per occurrence. The project is subject to Virginia Uniform Building Code compliance and all applicable federal, state, and local laws.

The pre-proposal meeting is scheduled for August 13, 2026 at 10:00 a.m. at Danville Regional Airport or via Microsoft Teams. Written questions are due August 20, 2026 at 5:00 p.m. Sealed proposals may be submitted electronically through eVA or by sealed paper submission to the City of Danville Purchasing Department, but not both. Carol Henley, Director of Purchasing, is the procurement contact; Marc Adelman, Transportation Services Director, is the project owner.