Security and Access Control Systems, Materials, Installation and Repair Services

Chesterfield County Procurement Department is requesting sealed bids to establish task-order requirements contracts for Electronic Security Systems procurement, installation, repair, and maintenance services across Chesterfield County Government and Chesterfield County Public Schools, with bids due October 6, 2026 at 2:00 p.m. under IFB ADMN27000016. The County reserves the right to award to multiple firms.

Contractors must hold DCJS certification for security system installations and maintain active channel partner designations with WINDSX (electronic access control), Qognify/Ocularis or Axis (surveillance and video management), and/or DMP (intrusion detection) as applicable to their bid scope. Qualified, manufacturer-certified technicians are required.

The scope spans over one hundred facilities including schools, jails, courthouses, airports, administrative buildings, libraries, and parks. Existing infrastructure includes several thousand access control elements, approximately 1,500 video management system elements, and multiple intrusion detection systems. Services are task-order based with no preventive maintenance requirement. Contractors must maintain 24-hour emergency response capability with four-hour response times for critical emergencies and 24-hour response for non-critical emergencies.

Pricing is F.O.B. Destination with firm fixed hourly labor rates by category (regular hours Monday–Friday, 7:30 a.m.–5:00 p.m.; overtime capped at 1.5 times regular rate). Parts and materials are discounted from Manufacturer's Suggested Retail Price as indicated in the bid form, with incidental materials at actual cost. Contractors must submit detailed project estimates with itemized costs, AutoCAD drawings for projects exceeding $10,000, and quarterly and monthly performance reports.

Inquiries are due September 23, 2026 at 4:00 p.m. to Eric Smidt, Senior Sourcing Officer, at (804) 751-4952 or procurement@chesterfield.gov. Site visits are non-mandatory. Public bid opening is scheduled 30 minutes after the due time via Microsoft Teams.