Secure Prisoner Transport Insert with Added Rear HVAC System

The State of Maine Department of Administrative and Financial Services, through the Office of State Procurement Services, is seeking quotations for one (1) Secure Prisoner Transport Insert with Added Rear HVAC System. The procurement specifically requires a Havis manufactured insert (Part Number PT-F05-120-2B) measuring 50"H x 120"L, with precise specifications detailed in Appendix B of the solicitation. Vendors must submit comprehensive documentation including manufacturer PDF literature, warranty information, and verification that the item meets or exceeds all technical requirements. Quotations are due electronically through the Advantage Vendor Self Service system by 4:00 p.m. Eastern Standard Time on January 27, 2026, with delivery required at 66 Industrial Drive, Augusta, ME 04330. Potential bidders may submit questions up to 48 hours before the closure date through the system's Q&A List tab. The State will evaluate submissions on a best value basis, focusing on the lowest-priced qualified bidder whose submission fully conforms to specifications, with the potential to request compliance proof within 48 hours of submission.

The Request for Quotations does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Payment terms are anticipated to be net 30 upon receipt of an accurate invoice containing the State of Maine contract number and correct pricing information. The State is exempt from Federal, State, and local taxes on articles not for resale. While no specific contract term or renewal options are outlined, the procurement allows for immediate delivery after receipt of order (ARO), which may factor into the award decision. Bidders must complete a Bid Cover Page and Responsible Bidder Form and provide Master Agreement vendor contact information. The State reserves the right to make one award or potentially not make an award at all. Pricing must be submitted on a Free on Board (FOB) - Destination basis, with all shipping charges included in the bid response. No specific budget range or award value is explicitly stated in the solicitation documents.