Secure Capture Towers (Re-Bid)

The South Carolina Department of Motor Vehicles has issued an Invitation for Bid (IFB) for the procurement of forty-four (44) new Entrust Datacard Secure Capture Towers, specifically the CUS000052-001 model. These towers are designed for credential production at DMV field offices and headquarters, featuring a Cannon T6 digital SLR camera with 18-megapixel resolution, integrated camera and flash, and USB 2.0 connectivity. The equipment requires Windows 10 compatibility via Datacard Capture Manager Software, with an adjustable tower height of 10 inches, a 30-degree tilt range, and an 8.0 by 8.0-inch base plate. The solicitation was released on October 4, 2019, with key deadlines including October 14, 2019, at 10:00 AM for questions and October 21, 2019, at 10:00 AM for offer submissions. Award notification is scheduled for October 28, 2019, with an initial contract term of one year starting November 7, 2019, and potential automatic annual renewals up to a total of five years. Pricing must be submitted as unit prices, inclusive of handling, shipping, freight, and delivery charges, with delivery required within 30 days of purchase order receipt, F.O.B. destination to the DMV headquarters in Blythewood, SC.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation. Vendors must register with the South Carolina procurement system to submit offers electronically through www.procurement.sc.gov, with award to be made to the lowest responsible and responsive bidder. The procurement does not require a pre-bid conference or site visit. While no incumbent vendors were identified, the solicitation specifies that all items must be new and meet manufacturer specifications. The total potential procurement value includes the initial purchase of 44 towers with first-year warranty coverage, followed by separate pricing for warranty coverage for years two through five. No specific budget range was provided, but vendors are expected to submit comprehensive, all-inclusive pricing that covers the equipment, initial warranty, and subsequent annual warranty extensions. The contract has a maximum potential duration of five years, expiring no later than November 6, 2024.