Secondary Complex Water Treatment Contract FY26-FY28

The State of Michigan, specifically the Department of Technology, Management and Budget (DTMB), is seeking a water treatment services contractor for the Secondary Governmental Complex in Dimondale, Michigan through RFP No. 260000000132. The contract will cover water analysis and chemical treatment for a central energy center with two cogeneration turbines, three cooling towers, and a thermal ice storage plant spanning 14 buildings. The procurement covers a three-year contract period from December 1, 2025, to November 30, 2028, with potential for two additional one-year extensions. Required services include weekly chemical testing, onsite monitoring, and analysis visits for boiler feedwater and cooling tower water treatment, involving two Rentech boilers, one Cleaver-Brooks boiler, and three Marley cooling towers. The evaluation process will assess proposals across four equally weighted technical categories, with a minimum threshold of 80 points required to advance to pricing consideration. Key procurement dates include an optional pre-proposal meeting on October 23, 2025, at 10:00 a.m. Eastern in Dimondale, and a proposal submission deadline of November 4, 2025, at 3:00 p.m. Eastern, with all materials to be submitted electronically through the SIGMA VSS system.

The state encourages participation from qualified disabled veterans and service-disabled veteran-owned businesses, with potential consideration of Michigan economic impact, job creation, and tax revenue implications in the award decision. The contract includes comprehensive insurance requirements, with minimum coverage levels for Commercial General Liability ($1M per occurrence), Umbrella/Excess Liability ($2M aggregate), Automobile Liability ($1M per accident), and Professional Liability ($2M each occurrence). Payment will be processed through Electronic Funds Transfer (EFT), with undisputed invoices to be paid within 45 days. While specific budget ranges are not explicitly stated, the contract anticipates purchasing approximately 1,200 gallons of potassium hydroxide annually, 600 gallons of sulfuric acid, 600 gallons of antibacterial agents for cooling towers, and various boiler treatment chemicals. Contractors must provide tower and boiler controllers with monitoring capabilities and perform physical inspections during annual boiler inspections, with pricing expected to remain firm throughout the contract duration, subject to potential adjustments for documented cost changes.