Seating restoration (UW-MAD)[20-0068]

The University of Wisconsin-Madison Purchasing Services is soliciting bids for a comprehensive seating restoration project for the Social Science Building, specifically targeting 229 chairs located in rooms 6102, 6104, and 6240. The scope of work requires a contractor to replace existing wooden seats and backs, install upholstered cushions, replace wooden armrests, refurbish and powder coat metal components, and replace tablet arms with new wooden versions featuring veneer or laminate finishes. Contractors must include delivery, installation, removal of existing seating, and proper waste disposal in their bid price. The procurement requires bidders to submit one hard copy and one electronic copy of their response by February 19, 2020, at 2:00 p.m. CST, with written questions due by February 10, 2020. Bid evaluation will be based on the lowest extended net total, and the expected delivery and installation is scheduled for June 2020. Key contractor requirements include providing a minimum ten-year warranty, maintaining $1,000,000 in commercial general liability and automobile insurance, performing annual maintenance inspections, and passing criminal background checks.

The University strongly encourages subcontracting with minority-owned businesses (with a 5% goal), woman-owned businesses, and disabled veteran-owned businesses (with a 1% goal). Bidders are required to provide three client references from comparable-sized institutions served within the past three years, complete a vendor information form, and submit a cost breakdown for maintenance beyond the warranty period for years 11-13. The procurement includes additional compliance requirements such as adhering to nondiscrimination and affirmative action standards, and certifying compliance with debarment requirements. An optional site visit is available by contacting Abraham Schrump, and bidders are encouraged to identify products meeting Energy Star requirements or made from recycled materials. While no specific budget range is explicitly stated, the comprehensive restoration of 229 chairs suggests a significant investment, with the University being tax-exempt and not paying taxes on purchases. Interested vendors must carefully review all specifications and submit their proposals through the specified channels: UW Purchasing Services at 21 N. Park Street, Suite 6101, Madison, Wisconsin, via email to bids@bussvc.wisc.edu, or by fax to (608) 262-4467.