Seating restoration (UW-MAD) [19-0054]

The University of Wisconsin-Madison is seeking bids for a comprehensive seating restoration project covering two campus buildings: the Social Science Building and Bascom Hall. The procurement requires restoring a total of 711 seats, with 236 seats in the Social Science Building targeted for delivery and installation by June 2019 and 475 seats in Bascom Hall scheduled for January 2020. The restoration scope involves replacing wooden seats and chair backs, installing upholstered cushions, replacing wooden armrests, refurbishing and powder coating metal components, and installing new wooden tablet arms. Bidders must possess a minimum of three years of seating restoration experience and provide three client references from comparable institutions. The Request for Bid (RFB) 19-0054 was initially issued on March 12, 2019, with written questions due by March 15, 2019, and the final bid submission deadline extended to April 3, 2019, at 2:00 PM CDT. Contractors must submit comprehensive bid packages, including signed forms, specifications, descriptive brochures, an itemized bid list, vendor information, and client references.

The solicitation encourages participation from Wisconsin-certified Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), potentially offering a 5 percent bid preference for certified MBE and DVB firms submitting qualified bids within 5 percent of the lowest bid. Contractors must maintain commercial general liability insurance with a minimum of one million dollars, adding the Board of Regents of the University of Wisconsin System as an additional insured. All contractors and employees are required to pass criminal background checks before commencing work. The university mandates a minimum 10-year warranty on items and parts, with at least one annual maintenance inspection and parts availability within 30 days. Payment terms are set at Net 30 days following service acceptance, with no more than 50 percent payment permitted prior to project completion. While specific budget ranges are not disclosed, the bid will be awarded based on the lowest extended net total deemed in the best interest of the institution.