Seasonings, Spices, Breading, Etc

The North Carolina Department of Adult Correction (NCDAC) Enterprise Meat Processing Plant has issued an Invitation for Bid (IFB) for seasonings, spices, breading, and related food commodities to be procured on an as-needed basis. The solicitation covers 16 specific product line items, including various seasonings for chicken, turkey, pork, and beef products, along with breading mixes, spice packs, and other food processing ingredients. Vendors must be registered in North Carolina and authorized by manufacturers to distribute the products. The procurement requires bidders to submit comprehensive documentation, including completed pricing forms, HUB supplemental vendor information, customer references, financial certification, product samples, descriptive literature, manufacturer labels, technical specification sheets, and potential HACCP certification. Key deadlines include written questions due by December 10, 2025, at 4:00 PM Eastern Time, state responses to questions by December 16, 2025, product samples due by December 18, 2025, at 2:00 PM, and final bids due on December 19, 2025, at 2:00 PM via Microsoft Teams. The state reserves the right to award to a single vendor or multiple vendors across different line items, with selection based on the lowest responsive bid meeting all specifications.

The contract will have an initial three-year term with no guaranteed minimum or maximum purchase quantities. Delivery requirements mandate that vendors must deliver products within ten consecutive calendar days of purchase order receipt to either the NCDAC Meat Processing Plant in Lillington or the Americold Storage facility in Sanford, North Carolina, during specific hours (7:00 AM to 10:30 AM and 12:00 PM to 2:30 PM, Monday through Thursday, with no Friday deliveries). Pricing must include all transportation, handling, and associated fees, with costs calculated on a Free-On-Board (FOB) Destination basis. While the solicitation does not explicitly mention set-aside designations for disadvantaged enterprises, the inclusion of HUB (Historically Underutilized Business) supplemental vendor information suggests some preference or consideration for diverse vendors. The bid does not specify a precise budget range, but the extensive list of product line items and the three-year contract duration indicates a potentially significant procurement value. Vendors must demonstrate financial stability, product quality, and manufacturing authorization to be considered for this comprehensive food ingredient supply contract.