Search & Rescue Rope Rescue Equiptment

The San Mateo County Sheriff's Office Emergency Services Bureau is conducting an Invitation for Bid (IFB) for specialized Search & Rescue Rope Rescue Equipment, seeking to replace critical team gear through a competitive procurement process. The solicitation includes specific equipment requirements such as 11mm static-pro main line ropes, CMC Clutch by Harken, DNA steel carabiners, SQUID rig plate, tubular webbing, polyester accessory cord, lifesaver victim harness, electric rope cutter, and an Arizona Vortex Tripod Kit. Bid evaluation will be based on total bid price, with responsive and responsible bidders ranked from lowest to highest price. Key procurement dates include a non-mandatory pre-bid Zoom meeting on April 25, 2025 at 2:00 pm, a deadline for questions on April 30, 2025 at 3:00 pm, and bid submissions due on May 5, 2025 at 3:00 pm. Bidders must submit comprehensive documentation including a W9 tax form and be registered in the System for Award Management (SAM). The solicitation allows for alternate items that meet or exceed original specifications, providing flexibility in potential vendor responses.

Bidders must meet several standard qualification requirements, including being registered in the System for Award Management (SAM) and complying with non-discrimination provisions. The contract includes standard terms and conditions covering areas such as insurance requirements, warranties, and intellectual property protections. Manufacturers must provide a warranty period of no less than one year, and the county reserves the right to terminate the contract for convenience with 30 calendar days' notice. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, standard procurement practices typically encourage diverse vendor participation. The solicitation does not reference incumbent vendors or specify an exact budget range, though the comprehensive equipment list suggests a potentially significant investment in specialized search and rescue equipment. The procurement appears focused on obtaining high-quality, reliable rope rescue equipment to support the San Mateo County Sheriff's Office Emergency Services Bureau's Search & Rescue Team operational capabilities.