SDWF Hot Springs SEAT Base Office

The South Dakota Wildland Fire (SDWF) is procuring a mobile office unit for the Hot Springs airport through a Request for Proposal (RFP) issued on March 13, 2023, with proposals due by April 6, 2023. The procurement seeks a mobile office unit specifically for SEAT (Single Engine Air Tanker) managers and Fixed-base operator (FBO) pilots, with precise specifications including a preferred size of 12' x 50' or minimum of 10' x 40'. The unit must include two exterior doors, one office and one common area, a large front office window, and be fully equipped with insulation, heating, and air conditioning. Evaluation of proposals will be comprehensive, with a 100-point scoring system that allocates 60 points to cost proposal, 20 points to proposed solution, 15 points to delivery timeframe and availability, and 5 points to offeror experience and reliability. The contract will be awarded to the highest-ranked offeror through a negotiation process, with the State of South Dakota reserving the right to reject any or all proposals and potentially modify the scope of services.

The contract opportunity is located in Edmunds County, South Dakota, with a total budget of $50,000 for the mobile office unit. No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the documentation. The procurement appears open to qualified vendors capable of meeting the specified requirements for the mobile office unit. Delivery and setup of the unit will be at the Hot Springs Airport, with the expectation that the selected vendor can meet the technical specifications and performance criteria outlined in the RFP. The State reserves significant flexibility in the procurement process, including the ability to negotiate terms and compensation with the selected offeror. While no incumbent vendors were identified, the project represents a specific infrastructure enhancement for the South Dakota Wildland Fire's operational capabilities at the Hot Springs airport location.