Scorers Table

The City of Pasadena Parks, Recreation, & Community Services (PRCS) is conducting an informal selection procurement for sports facility equipment, specifically seeking two padded rear-lit scorers tables, two padded next position indicators, and two dust covers for youth sports game venues across two city locations. The solicitation was released on April 23, 2024, with a deadline for questions on April 30, 2024, and a proposal submission deadline of May 2, 2024, at 2:00 pm. Vendors must submit proposals electronically through the City's eProcurement Portal, with the contract scheduled to start on May 3, 2024, and end on June 30, 2024. The evaluation criteria will focus on the lowest Grand Total Price, with requirements for vendors to provide detailed specifications including heavy-duty steel and aluminum construction, LED backlighting, integrated power strips, and specific dimensional requirements. Vendors must confirm delivery within 10 business days, provide warranty information, and potentially obtain a Pasadena Business License. The contract will be awarded to the lowest responsive and responsible bidder, with vendors required to complete a comprehensive Relevant Experience Form documenting five previous projects demonstrating comparable work.

The procurement appears to have several administrative requirements designed to promote diversity and compliance, including submission of a Unique Entity Identifier (UEI) from SAM.gov, with failure to provide this potentially resulting in a non-responsive bid. The contract includes optional forms for vendor workforce diversity, including a Vendor Questionnaire and Project Workforce Utilization forms, which collect statistical data about contractors' workforce composition and hiring practices. While no specific set-aside designations are explicitly stated, the city suggests potential compliance requirements with Equal Employment Opportunity practices and the Pasadena Living Wage Ordinance. The project is funded directly by the City of Pasadena, with vendors required to complete various administrative documents including a Disclosure of Lobbying Activities form. Although specific budget details are not provided, the procurement appears to be a targeted equipment acquisition with a relatively short contract period focused on upgrading youth sports facility infrastructure. Potential vendors will need to demonstrate technical capability, provide comprehensive documentation, and meet the city's administrative and operational standards.