School Health and Related Services (SHARS)

Region One Education Service Center (Region One ESC) is seeking third-party Medicaid billing services for the Region One Special Education Support Services Cooperative (ROSESSC) through a Request for Quotations (RFQ) for School Health and Related Services (SHARS). The procurement targets four independent school districts: Lasara, San Perlita, Monte Alto, and San Isidro, with electronic proposals due by 3 PM CST on July 28, 2025, through the eBuyOne Bonfire portal. The contract will cover the 2025-2026 school year, running from September 1, 2025, through August 31, 2026, with potential extensions up to four additional one-year periods potentially extending through August 31, 2030. Evaluation criteria will be weighted as follows: 40% for experience and qualifications, 20% for proposed plan, 20% for cost proposal, and 20% for software application demonstration. Vendors must provide comprehensive documentation on SHARS claim processing, compliance procedures, data security, and operational capabilities, with an estimated 375 paid electronic submission claims anticipated.

The procurement serves a cooperative that encompasses 38 school districts and 10 charter school campuses across eight South Texas counties: Brooks, Cameron, Hidalgo, Jim Hogg, Starr, Webb, Willacy, and Zapata Counties. The estimated SHARS reimbursement revenue for the cooperative is $93,750.00, with an estimated annual cost of approximately $50,000 and a potential five-year contract value of $250,000. Vendors must complete and submit required documentation, including the Texas Ethics Commission Conflict of Interest Questionnaire (Form CIQ) and IRS Form W-9, which outline potential conflict of interest disclosures and tax reporting requirements. While no specific set-aside designations or disadvantaged enterprise restrictions are explicitly mentioned, vendors must carefully review and comply with all submission requirements. The RFQ does not indicate the presence of an incumbent vendor, and interested parties will need to demonstrate their capability to integrate with existing systems and meet the cooperative's specific Medicaid billing service needs.