Schererville Disaster Debris Monitoring Services

The Town of Schererville, Indiana is requesting proposals for disaster debris monitoring services following severe storms in August 2026, with proposals due October 12, 2026 at 12:00 PM CST via the DFS Procurement Portal at dfs.bonfirehub.com.

The scope covers monitoring all debris removal operations across public rights-of-way, public property, drainage areas, waterways, and other Town-designated eligible areas using a ticketless/paperless electronic tracking system. The contractor must provide immediate onsite services within 12 hours of request and maintain compliance with FEMA Public Assistance Program guidelines. Required insurance includes Workers' Compensation with $1,000,000 employers' liability coverage, Commercial General Liability of $1,000,000, and Business Automobile Liability of $1,000,000 per occurrence.

The contract is for an initial one-year period with four optional one-year extensions at the Town's discretion. Cost proposals must be submitted as all-inclusive hourly rates for seven labor positions: Load Site Monitors (60% of typical staffing), Debris Site Monitors (20%), Field Supervisors (10%), and Documentation Managers, Project Managers, Operations Managers, and Billing/Invoice Specialists (10% combined). No rate increases for overtime are permitted. Payment is contingent upon submission of signed timesheets and supporting documentation reviewed and approved by the Public Assistance administrator and state and federal agency representatives.

Evaluation criteria weight Technical Approach and Automated Debris Management System capabilities at 35%, Cost Proposal at 35%, and Qualifications of Firm and Staff each at 15%, with an optional 10-point interview component at the Town's discretion.

The Town Council will determine award at a public meeting on October 14, 2026 at 6:30 PM at Town Hall, 10 E Joliet St, Schererville, IN 46375. Questions must be submitted within the Portal; those submitted within 48 hours of deadline will not be answered. The Town reserves the right to reject any and all proposals.