Scheduled Maintenance on 2 Air Compressors-Rapid City & Mitchell, SD

The South Dakota Department of Military, specifically the Army National Guard, is seeking competitive sealed proposals for scheduled maintenance services on two air compressors located at separate facilities in Mitchell and Rapid City, South Dakota. The Request for Proposal (RFP) targets qualified contractors to perform routine inspection, maintenance, and repair services on air compressors and associated dryer equipment at the Mitchell CSMS#1 shop (1215 Industrial Rd) and Rapid City CSMS#2 shop (1205 E. Catron Blvd). Required services include draining water, checking for leaks and unusual noises, cleaning air filters and coolers, changing oil and filters, and conducting manufacturer-recommended inspections. The maintenance must be performed twice annually by certified technicians, specifically in March and September. Key proposal submission deadlines include a letter of intent due by October 5, 2023, inquiries for clarification accepted until October 17, 2023, and final proposals due by October 31, 2023. Evaluation criteria will consider factors such as cost, contractor experience, personnel expertise, and proposed method of performance.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract period is proposed from December 1, 2023, through November 30, 2028, with potential options to extend for up to four additional one-year periods. The solicitation allows for a single qualified contractor to be awarded the maintenance contract. While specific budget ranges are not detailed in the provided documents, the RFP requires contractors to include pricing for parts, materials, and consumables within their fixed pricing, with no additional reimbursement permitted. The contractor will be required to provide a 12-month unlimited warranty on all parts and labor. Interested vendors must submit an original proposal, one physical copy, and an electronic copy, with all proposals to be evaluated based on comprehensive assessment of technical capabilities and cost-effectiveness. Inquiries regarding the RFP must be emailed to Mr. Ryan Heezen at ryan.w.heezen.nfg@army.mil, with all questions and subsequent responses to be publicly posted on the state's e-procurement system.