Scheduled Cleaning Services at Field Maintenance Shop-Webster, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 23RFP9222
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Military has issued a Request for Proposal (RFP) for scheduled cleaning services at Field Maintenance Shop #4 located in Webster, SD. The procurement seeks a qualified contractor to provide comprehensive janitorial services for the facility at 120 West 11th Avenue, with work to be completed once per week on Wednesdays during agency work hours of Tuesday through Friday, 6:30 AM to 5:00 PM. The contractor will be responsible for providing all personnel, equipment, tools, materials, and supervision necessary to maintain the facility in a clean, healthy, and safe condition, adhering to specific monthly and annual cleaning requirements. Proposals are due by November 10, 2023, with key dates including a Letter of Intent deadline of October 23, 2023, and potential site visits by October 27, 2023. The State will respond to offeror questions by November 3, 2023, and may conduct oral presentations and proposal revisions on November 14 and 17, 2023, respectively. Evaluation criteria will include cost, experience, personnel expertise, and method of performance, with the contract anticipated to run from December 1, 2023, through November 30, 2028, and potentially including up to four one-year renewal options.
No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the available documentation. The RFP indicates that the contract may be funded through cooperative agreements with the Federal Government, and the successful bidder must comply with specific contract clauses and protections. While no incumbent vendor information was provided, the contractor will be required to use environmentally-friendly, low-VOC cleaning products when feasible and maintain appropriate insurance coverage. The agency will provide storage space for the contractor's equipment and supplies. Performance will be evaluated monthly, with repeated failures to correct deficiencies potentially resulting in contract cancellation. Although no specific budget range was detailed, the monthly bid rate is expected to include all services outlined in the Scope of Work, with no additional compensation to be provided beyond the proposed pricing.
Opportunity text
This request for proposal (RFP) is a request for competitive sealed proposals designed to solicit offers from qualified offerors/contractors who will be responsible for providing limited janitorial services at FMS #4 in Webster, SD in accordance with Exhibit A (Scope of Work). Work location is 120 West 11th Avenue, Webster, SD 57274.
Copy of Exhibit A is attached hereto and incorporated herein by reference.
Proposals shall conform to all instructions, conditions, and requirements included in the Request for Proposal. Prospective vendors are expected to carefully examine all documentation contained in this RFP and be willing to accept each requirement term and condition.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Mr. Steve Timmons at steven.j.timmons3.nfg@army.mil with the subject line "23RFP9222.
The South Dakota Department of Military, Mr. Steven Timmons, will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| Exhibit A.pdf | ||
| RFP Document.pdf |
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