Schedule holders, including mounting hardware, purch/delivery

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) 030623-114/ZG on May 8, 2023, to procure fifty schedule holders with mounting hardware on a one-time basis. The schedule holders must meet specific technical requirements, including a minimum interior fit of 11 inches wide by 14 inches long for informational inserts and a maximum exterior size of 12 inches wide by 16 inches long, finished in green (RAL6027) powder coat with compatible mounting hardware included. All items must be individually packaged to protect the surface coating, and deliverables must conform fully to specifications, with the County reserving the right to return non-conforming items at the vendor's expense for full refund or credit. Quote responses were due May 25, 2023, at 4:00 p.m. local time, submitted via fax or email to Zulma Gasca at (561) 242-6748 or zgasca@pbcgov.org, with delivery required within a timeframe established by purchase order to 3201 Electronics Way, West Palm Beach, Florida 33407. Pricing must be submitted as firm, fixed unit price per item on an all-or-none, total offer basis with all shipping, freight charges, surcharges, and delivery costs included, with F.O.B. point at destination. The successful quoter must provide evidence of Commercial General Liability Insurance with a minimum limit of $500,000 per occurrence and maintain factory/manufacturer warranty against defects in materials and workmanship effective upon delivery and acceptance.

Small, minority, and women-owned business enterprises (S/M/WBE) certified by Palm Beach County at the time of quote submission may be awarded preference if their quote is within 10 percent of the lowest responsive, responsible quote. Additionally, local preference ordinances provide an additional 5 percent reduction consideration for vendors with a permanent place of business in Palm Beach County or the Glades. The County reserved the right to purchase additional quantities of the items at the awarded prices for a period not exceeding twelve months from the award date, subject to mutual written agreement. No incumbent vendors, budget range, or award value was specified in the solicitation documentation. The procurement does not indicate any requirement for integration with existing infrastructure or technology.