SCDMH Water Treatment (4 Locations)

The South Carolina Department of Mental Health (SCDMH) Procurement Office has issued an Invitation for Bid for comprehensive water treatment chemicals and services across four mental health facilities located in Columbia, SC. The solicitation seeks a vendor to provide water treatment chemicals and professional services for boilers, chillers, and air conditioning units at Crafts Farrow, G. Weber Bryan Hospital, Columbia Area Mental Health, and CM Tucker Center. The successful contractor must supply all required chemicals, perform a prescribed treatment program, and submit annual reports detailing average treatment costs by equipment type. Vendor qualifications include maintaining a current Certificate of Product Liability Insurance with an "A" minimum rating from Best's Key Rating Guide and being established in the water treatment business with multiple years of successful operation. The contractor must either employ or have a documented commitment with a qualified service engineer holding a Bachelor's Degree in Chemistry with three years of water treatment experience or a current Certified Water Technologist certificate. Key dates include a mandatory pre-bid site visit on December 28, 2023, at 10:00 AM, question submissions due by December 29, 2023, at 4:00 PM, bid submissions due January 5, 2024, at 3:00 PM, and anticipated award notification on January 11, 2024.

The contract is structured with a one-year initial term and four one-year renewal options, creating a potential maximum contract period of five years from January 22, 2024, to January 24, 2029. Pricing will be submitted on a unit price basis for 60-month service periods across four line items, with the contractor responsible for all labor, materials, equipment, and transportation necessary to conduct water treatment services. Vendors can claim resident contractor, resident subcontractor, or resident vendor preferences if eligible under South Carolina Code Section 11-35-1524. No specific set-aside designations or incumbent vendor information are identified in the solicitation. The award will be made to the lowest responsible and responsive bidder, with the contractor required to comply with S.C. Department of Health and Environmental Control and Federal EPA requirements for chemical supply delivery and proper labeling. While no specific budget range is provided, the comprehensive nature of the services and the multi-facility scope suggest a significant contract value for water treatment services over the potential five-year period.