SCDD -Family Survey Printing and Mailing Fulfillment Services

The State Council on Developmental Disabilities (SCDD) has issued an Invitation for Bid (IFB) QAP-2025Y17b for Family Survey Printing and Mailing Fulfillment Services, targeting Sacramento County and San Francisco City. The procurement involves comprehensive printing and mailing services for up to 280,000 pieces of mail, specifically 250,000 surveys across three versions and 13 languages, with each survey ranging from 30-45 pages. Deliverables include duplex-printed surveys on 20lb recycled paper, stapled or bound, accompanied by cover letters, promotional flyers, and business reply mail envelopes. The contractor will be responsible for processing addresses through the National Change of Address (NCOA) system, pre-sorting mail by zip code, and utilizing the most cost-effective postage method. Key objectives include maintaining unique identifiers for each mailpiece, ensuring accurate addressing, and completing multiple mailing runs from September 2025 through June 2026. The bid response deadline is July 7, 2025, at 10:00 AM PT, with electronic submissions required. Evaluation criteria are likely to include pricing, technical capability, and compliance with specified printing and mailing requirements.

The solicitation includes specific set-aside designations and enterprise preferences, mandating a minimum 3% Disabled Veteran Business Enterprise (DVBE) participation with potential incentives for additional DVBE involvement. A Small Business preference program is also incorporated, with possible considerations under the Target Area Contract Preference Act (TACPA). The contract term is anticipated to be 10 months, with potential additional printing of up to 30,000 thank you letters in 13 languages. While specific budget ranges are not explicitly stated, the comprehensive scope of printing and mailing services for 280,000 pieces suggests a substantial contract value. Vendors must demonstrate capabilities in high-volume printing, precise addressing, multi-language support, and complex mailing logistics. Quality assurance requirements include providing electronic proofs and maintaining strict tracking of unique identifiers across all mailpiece components. Prospective bidders should have robust infrastructure for managing large-scale, multilingual print and mail fulfillment projects with precise tracking and delivery mechanisms.