SCDD- Family Survey Printing and Mailing Fulfillment Services

The State Council on Developmental Disabilities (SCDD) has issued an Invitation for Bid (IFB QAP-2025Y17a) for Family Survey Printing and Mailing Fulfillment Services, seeking a contractor to print and mail up to 280,000 pieces of survey materials. The project encompasses printing 250,000 surveys across three versions and 13 languages, with each survey ranging from 30-45 pages long, printed on 20lb recycled paper in duplex format and including unique identifiers. Additional printing requirements include cover letters, promotional flyers, and business reply mail (BRM) envelopes. The contract duration spans from September 2025 through June 2026, with multiple planned mailing runs. Bids are due by July 7, 2025, at 10:00 AM PT, and the contract will be awarded to the lowest responsive responsible bidder. Evaluation criteria include compliance with technical specifications, pricing, and meeting all required certifications and insurance requirements. Contractors must process addresses through the National Change of Address (NCOA) system, pre-sort mail, and utilize SCDD's indicia permit for postage.

The procurement includes several preference and incentive programs designed to support small and disadvantaged businesses, specifically offering a 5% small business preference and a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement. Potential bidders must submit various certifications, including Darfur Contracting Act, Iran Contracting Act, and California Civil Rights Laws certifications. Insurance requirements are comprehensive, mandating commercial general liability, automobile liability, workers' compensation, and errors and omissions coverage. While a specific contract value is not explicitly stated, the scale of the project—involving 280,000 mail pieces across multiple languages—suggests a substantial procurement budget. The contract includes detailed quality assurance provisions, tracking mechanisms for business reply mail, and potential termination clauses, indicating a structured and rigorous procurement process that emphasizes vendor accountability and performance standards.