Scanning Laser Ophthalmoscope System (UW-MAD) [20-0035]

The University of Wisconsin-Madison Purchasing Services, located in Dane County and Madison City, is seeking bids for a sophisticated Scanning Laser Ophthalmoscope (cSLO) System specifically designed for veterinary hospital and research applications. The procurement targets an infrared confocal system with fundus controlled Electroretinogram (ERG) module and Fluorescein Angiography functionality. Critical system requirements include simultaneous infrared laser fundus imaging, electrophysiological diagnostic capabilities, retinal stimulation and response extraction, positioning adaptability for animals with diverse facial structures, a wide ganzfeld dome for flash ERGs, and animal lifting tables. Bidders must submit two hard copies of completed documentation to the Purchasing Services office at 21 N Park Street, Suite 6101, Madison, WI 53715-1218, with faxed and emailed submissions also permitted. The solicitation was issued on September 27, 2019, with a strict bid deadline of October 11, 2019, at 2:00 p.m. CDT. Evaluation criteria emphasize technical specifications, vendor experience, and comprehensive system capabilities.

The procurement includes specific supplier diversity preferences, with opportunities for Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB) to receive contract consideration if their bids are within 5 percent of the lowest bid. Vendor qualifications require three years of experience providing ophthalmological equipment in the veterinary sector, with bidders needing to be original manufacturers, authorized distributors, or manufacturer-authorized dealers possessing service and repair capabilities. Prospective vendors must provide three client references and certify non-debarment status. The University reserved the right to award based on the lowest net lot total, with payment terms of Net 30 days upon acceptance of items meeting all specifications. A minimum one-year manufacturer's standard warranty is required, and pricing must be submitted on an F.O.B. Destination Installed basis, inclusive of packing, freight, insurance, setup, and instructional materials. While a specific contract value was not disclosed, the comprehensive technical requirements suggest a sophisticated and potentially high-value procurement targeting advanced veterinary diagnostic imaging technology.