Scanning & Digitization Services - City Clerk

The City of Worcester, Massachusetts is seeking qualified vendors to provide scanning and digitization services for the City Clerk's office through a competitive open bidding process. This procurement, identified as Bid #8660-W6, involves the conversion of physical documents into digital formats to modernize the City Clerk's record management and improve accessibility of municipal records. The specific deliverables, detailed service requirements, technical specifications, and qualifications needed from prospective vendors are available through the City of Worcester's open bids page at www.worcesterma.gov. The procurement was posted on March 11, 2026, with a proposal due date of April 1, 2026, providing potential bidders with a three-week window to prepare and submit their responses. Additional information regarding evaluation criteria, submission procedures, and any bidders' meetings or site visits should be obtained directly from the City of Worcester's procurement documentation.

The detailed set-aside designations, restrictions on eligible responders, incumbent vendor information, existing technology platforms requiring integration, and estimated contract values or budget parameters are not specified in the publicly available summary information provided. Interested vendors should consult the complete bid documents and specifications available on the City of Worcester's website to determine eligibility requirements, any disadvantaged business enterprise (DBE) considerations, integration needs with current systems, and the anticipated scope and financial parameters of this digitization services contract. Organizations considering submitting a bid should contact the City of Worcester's procurement office directly for comprehensive details regarding all terms, conditions, and requirements associated with Bid #8660-W6.