Scale Maintenance Services - IFB #26C125001

The California Department of Highway Patrol (CHP) is soliciting bids through Invitation for Bids (IFB) Number 26C125001 for scale maintenance services at two facilities: Buckhorn Platform Scales located on Westbound SR-299 in Blue Lakes, California, and Little River Platform Scales on Southbound US-101 in Humboldt, California. The procurement seeks a three-year contract effective July 1, 2026, through June 30, 2029, requiring semi-annual maintenance services including cleaning, rust control, lubrication, calibration, and inspection of platform scales and associated electronic equipment. The successful contractor must possess a valid California Contractors State License Board C-61/D-21 (Machinery and Pumps) license and Department of Industrial Relations registration for public works projects, in addition to providing a Certificate of Accuracy traceable to the National Bureau of Standards. All work must be performed Monday through Friday between 8:00 AM and 5:00 PM, with the contractor required to schedule services one week in advance. Questions regarding the solicitation must be submitted by March 30, 2026, at 11:00 AM, with bids due April 6, 2026, at 11:00 AM, followed by public bid opening at 11:15 AM the same day. The CHP will make a single award to the lowest-cost responsive bidder after adjusting for applicable preferences and incentives, with pricing submitted separately for first and second semi-annual maintenance at each location throughout the three-year period.

The solicitation is open to all eligible firms, though small business or micro-business preference (up to 5%), non-small business subcontractor preference (up to 5%), and Nonprofit Veteran Service Agency (NVSA) small business preference (up to 5%) are available, with the Disabled Veteran Business Enterprise (DVBE) participation requirement waived for this rebid. Cumulative adjustments from all applicable preferences cannot exceed 10% or $100,000, whichever is less. The contractor must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability coverage of $1,000,000 combined single limit, pollution liability insurance of $1,000,000 per incident and $2,000,000 aggregate, and workers' compensation insurance as required by law. The contract is subject to prevailing wage requirements under California Labor Code and is contingent upon funding availability through the state budget appropriation process. No walk-through of the facilities is provided to prospective bidders. While no specific budget range or award value is disclosed in the solicitation documents, interested contractors should note that pricing proposals will be evaluated based on the lowest responsive bid meeting all technical and insurance requirements.