Scale maintenance / repair - IFB 25C656004

The California Department of Highway Patrol (CHP) has issued Invitation for Bids (IFB) #25C656004 for Scale Maintenance Services at the Desert Hills Commercial Vehicle Enforcement Facility and Desert Hills Platform Scales located in Banning, California. The procurement seeks a contractor to provide semi-annual preventive maintenance and calibration services for platform scales and digital weight display equipment, including all necessary materials, labor, equipment, and protective covering. Contractors must supply equipment capable of providing at least 34,000 pounds of known weight, with a minimum of 20,000 pounds of test weight. Required qualifications include a C-61/D-21 Machinery and Pumps License, a Certificate of Accuracy traceable to the National Bureau of Standards, and Department of Industrial Relations registration as a public works contractor. A mandatory walk-through is scheduled for December 10, 2025, at 12:00 p.m., with written questions due by December 17, 2025, at 10:00 a.m. Sealed bids must be received by December 29, 2025, at 11:00 a.m., with bid opening occurring at 11:30 a.m. The state intends to award a single agreement to the lowest responsive and responsible bidder.

The DVBE (Disabled Veteran Business Enterprise) participation requirement has been waived for this solicitation, though contractors may voluntarily commit to DVBE participation to receive an incentive adjustment of up to 5 percent or $100,000, whichever is less. The resulting agreement is anticipated to become effective April 1, 2026, or upon Department of General Services approval, and will run through March 31, 2029, with CHP retaining the right to extend the term as necessary. Contractors must maintain commercial general liability insurance of at least $1,000,000 per occurrence, statutory workers' compensation coverage, and employer's liability limits of $1,000,000, with the State of California named as an additional insured. All work is guaranteed for one year from state approval, and the contractor will be responsible for repairing any damage caused during service. Pricing will be submitted on a semi-annual basis for each facility, with payment made in arrears upon satisfactory completion and state approval of invoices. While no specific budget range is explicitly stated, the comprehensive insurance and performance requirements suggest a significant contract value for the selected vendor.