Scale maintenance - IFB 25C651003

The California Department of Highway Patrol (CHP) is soliciting sealed bids through Invitation for Bids (IFB) #25C651003 for semi-annual preventive maintenance services on platform scales and overhead digital weight displays at the San Onofre Commercial Vehicle Enforcement Facility (CVEF) and San Onofre Platform Scales (PS), located north and south of Oceanside, California. The contractor must furnish all supplies, materials, tools, equipment, labor, personnel, and supervision necessary to perform maintenance services in accordance with manufacturer recommendations, with work conducted between 8:00 a.m. and 5:00 p.m., Monday through Friday, and scheduled one week in advance. Required qualifications include a California Contractor State Licensing Board C-61/D-21 Machinery and Pumps License, a Certificate of Accuracy traceable to the National Bureau of Standards, registration with the Department of Agriculture's Division of Measurement Standards, current Department of Industrial Relations (DIR) registration, and comprehensive general liability insurance of not less than $1,000,000 per occurrence, automobile liability insurance of $1,000,000 per occurrence, statutory workers' compensation coverage, and a $25,000 fidelity bond. The anticipated contract term spans three years from May 1, 2026, through April 30, 2029, with CHP retaining the right to extend as necessary. Key deadlines include a mandatory walk-through on January 14, 2026, at 10:00 a.m., written questions due January 21, 2026, at 10:00 a.m., and sealed bids due January 28, 2026, at 10:00 a.m., with bid opening at 10:30 a.m. the same day. Award will be made to the responsive and responsible bidder offering the lowest cost, with all work guaranteed for one year barring damage outside the contractor's control.

The DVBE participation requirement has been waived for this solicitation; however, bidders may voluntarily participate in DVBE programs and receive incentive consideration. Small and micro business subcontractor preferences of up to five percent are available to eligible bidders. The contractor is responsible for protecting the facilities, cleaning scale pits of debris, and handling removal and disposal of hazardous waste materials, with reimbursement limited to actual disposal costs supported by receipts. Prevailing wage rates apply to this contract. No incumbent vendor or current contractor information is specified in the solicitation documents. The specific budget or award value is not disclosed in the available documentation; however, evaluation will be based on lowest cost responsive and responsible bids.