Scale maintenance - IFB 25C646006

The California Department of Highway Patrol (CHP) has issued Invitation for Bids (IFB) #25C646006 for scale maintenance services at the Otay Mesa Commercial Vehicle Enforcement Facility (CVEF) in San Diego. The procurement seeks a contractor to provide semi-annual preventive maintenance on platform scales and overhead digital weight displays, including all necessary supplies, materials, labor, equipment, and supervision to maintain scales according to manufacturer specifications. The first service must be performed within thirty days of contract execution, with subsequent services scheduled every six months thereafter. Bidders must hold a California Contractor State License (C-61/D-21 for Machinery and Pumps), possess a Certificate of Accuracy traceable to the National Bureau of Standards, and be registered with the Department of Industrial Relations. A mandatory walk-through is scheduled for January 6, 2026 at 10:00 a.m., with bidder questions due by January 13, 2026 at 10:00 a.m., and final bids due by January 20, 2026 at 10:00 a.m. CHP intends to award a single contract to the lowest responsive and responsible bidder.

The DVBE participation requirement has been waived for this solicitation, though bidders may voluntarily claim DVBE incentive participation. Small business and micro-business preferences up to five percent are available, along with non-small business subcontractor preferences and nonprofit veteran service agency preferences. The resulting agreement is anticipated to be effective from April 1, 2026 through March 31, 2029, with potential extensions at CHP's discretion subject to satisfactory performance and funding availability. Contractors must maintain Commercial General Liability insurance of at least $1,000,000 per occurrence and workers' compensation coverage, and guarantee all work unconditionally for one year. Prevailing wage requirements will apply per California Labor Code, and the contractor must comply with all applicable state and federal laws related to safety, environmental protection, and employment of authorized workers. While no specific budget range was disclosed, the contract involves ongoing maintenance services for critical commercial vehicle enforcement infrastructure, suggesting a multi-year commitment with potential for renewal based on performance.