Scale maintenance - 25C626004

The California Department of Highway Patrol (CHP) is soliciting bids for Scale Maintenance Services at the Calexico Commercial Vehicle Enforcement Facility through Invitation for Bids (IFB) #25C626004. The procurement requires a contractor to provide comprehensive maintenance for platform scales and digital weight display equipment, including all necessary supplies, materials, tools, equipment, labor, personnel, and supervision. Services must be performed in accordance with manufacturer preventive maintenance recommendations, with semi-annual maintenance required - first service within thirty days of contract execution and subsequent services every six months. Contractor qualifications include possessing a California Contractor State Licensing Board C-61/D-21 Machinery and Pumps License, a Certificate of Accuracy traceable to the National Bureau of Standards, registration with the Department of Agriculture Division of Measurement Standard, and Department of Industrial Relations registration. A mandatory walk-through is scheduled for January 13, 2026, at 1:00 p.m. in Calexico, and written questions are due by January 20, 2026, at 10:00 a.m., with bids due January 27, 2026, at 10:00 a.m.

The DVBE participation requirement has been waived for this solicitation, though bidders utilizing DVBE participation may receive incentive adjustments up to five percent. Small business and micro-business preferences are available up to five percent, and non-small business subcontractors can receive preferences for committing twenty-five percent small business subcontract participation. Contractors must maintain Commercial General Liability insurance of at least $1,000,000 per occurrence and statutory workers' compensation coverage. The contract will be awarded to the lowest responsive and responsible bidder, with an anticipated agreement term from April 1, 2026, through March 31, 2029. The contract includes a one-year warranty on completed work, and contractors must provide test weight equipment capable of supplying at least 34,000 pounds of known weight with a minimum of 20,000 pounds of test weight. Work shall be performed between 8:00 a.m. and 5:00 p.m., Monday through Friday, with services to be scheduled one week in advance. While no specific budget range is mentioned, the detailed requirements suggest a specialized and precise maintenance contract for critical weighing infrastructure.