SBSH ClearPass Replacement

Stony Brook Medicine Network is seeking a procurement for ClearPass RADIUS server replacement at the Southampton hospital location. The project involves acquiring new hardware, licenses, support, and installation for WiFi authentication infrastructure currently utilizing HPe/Aruba systems. Interested vendors must email matthew.degudicibus@stonybrookmedicine.edu to obtain bid documents within 15 business days of the advertisement notice. The procurement will be conducted under SUNY's discretionary authority per NYS Education Law 355(5)(a), with proposals due on November 7, 2025, at 11:00 AM. The contract term is set for six months, and the primary location is 101 Nicolls Road in Stony Brook, NY 11794. Key objectives include replacing end-of-life ClearPass servers that are critical for clinical and business communications authentication across the hospital system. No formal sealed bid process will be conducted, and vendors must demonstrate technical capability to integrate with existing HPe/Aruba WiFi infrastructure.

The contract opportunity does not include any specific set-aside designations for disadvantaged businesses, with zero percent goals for minority-owned, women-owned, service-disabled veteran-owned, or disadvantaged businesses sub-contracting. The procurement is open to all qualified vendors capable of meeting the technical specifications for ClearPass server replacement. No incumbent vendors or previous contract awardees for identical services were listed in the documentation. The procurement covers Suffolk County and is associated with Stony Brook Medicine's Southampton hospital location. While specific budget ranges were not disclosed, the comprehensive nature of the procurement (including hardware, licenses, support, and installation) suggests a potentially significant technology investment. Vendors will need to demonstrate technical expertise in WiFi authentication systems, specifically with HPe/Aruba infrastructure, and the ability to seamlessly replace existing ClearPass RADIUS servers without disrupting critical hospital communication systems.