SB/DVBE ONLY* IFPQ 08A4037 Heating, Ventilation and Air Conditioning (HVAC) Replacement Services in Riverside and San Bernardino Counties

California Department of Transportation (Caltrans) is requesting price quotes from certified small business or Disabled Veteran Business Enterprise (DVBE) entities for HVAC system replacement services at three maintenance stations in Riverside and San Bernardino Counties under IFPQ 08A4037, with quotes due October 15, 2026 at 3:00 p.m. This is a SB/DVBE-only set-aside; bidders must be certified small business (including micro business or SB for public works) or DVBE entities registered with the California Department of General Services.

The scope covers removal and installation of new HVAC systems at Lake Elsinore, Victorville, and Vidal locations, including commercial mini-split systems, gas heaters, and central air systems from manufacturers such as LG, Carrier, Daikin, and York, along with electrical connections, controls, and digital thermostats. Work is performed during normal business hours Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding state holidays, commencing December 1, 2026 and expiring November 30, 2027. Bidders must hold current and valid C-20 HVAC and C-10 Electrical Contractor licenses from the Contractors State License Board and maintain Department of Industrial Relations registration throughout the contract period. All subcontractors must also be DGS-certified SB/MB or DVBE with appropriate licenses.

The total bid amount must not exceed $484,000. Prevailing wages apply if the total bid exceeds $15,000. A payment bond equal to 100 percent of contract value is required if the bid exceeds $25,000. The contract includes line item pricing for three lump-sum HVAC installations plus hourly unforeseen labor rates, with reimbursement for pre-approved parts and materials based on submitted receipts. Optional site inspections are scheduled for October 5, 2026 at Victorville (8:30 a.m.) and Lake Elsinore (11:00 a.m.), and October 6, 2026 at Vidal (10:00 a.m.). Written questions are due October 8, 2026 at 3:00 p.m. The estimated award date is October 29, 2026. Caltrans reserves the right to reject all quotes and requires at least two price quotes from certified SB/MB or DVBE entities before award.