Sanitation Services-South Dakota State Fair

The South Dakota State Fair is seeking proposals for comprehensive sanitation services during the 2024, 2025, 2026, and 2027 annual state fair events. The Request for Proposal (RFP) #24RFP9959 requires a contractor to provide and maintain standard and handicap port-a-potty units, hand washing units, pump and dump services, and water fill capabilities for all camping areas. Proposals are due by 5 PM CT on February 26, 2024, with an anticipated award decision and contract negotiation scheduled for March 4, 2024. The contract will span from June 1, 2024, to December 31, 2027. Evaluation criteria will include the offeror's expertise, resources, past performance, and cost competitiveness. Potential bidders must submit detailed cost proposals with pricing for each specific sanitation service item. Inquiries about the RFP must be emailed to Peggy Besch at peggy.besch@state.sd.us with the specific subject line RFP #24RFP9959, with no inquiries accepted after a specified date.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The State Fair will provide a map identifying contractor and State-owned unit locations, a list of required rentable units, worker and service vehicle passes, and potential campsites. While no incumbent vendor is mentioned, the State reserves the right to reject any bid that does not meet their comprehensive requirements. The RFP does not specify a precise budget range or award value, but bidders must provide per-item pricing for sanitation services applicable to the annual State Fair and potential additional events like Wheel Jam. Contractors should be prepared to provide a full range of sanitation infrastructure, including portable toilets, handwashing stations, and related support services, with the ability to efficiently manage these resources across multiple fair dates and potential supplementary events.