Sanitary Services

The City of Madison Engineering Department is seeking qualified vendors to provide sanitary services through Request for Bids (RFB #10046-0-2021-BG), specifically ADA-accessible toilet and handwashing stations at multiple city locations. The procurement requires daily service seven days per week for three current temporary locations: Starkweather #1, Starkweather #2, and Reindahl, with potential additions or subtractions at the City's discretion. Required services include full restocking of supplies (water, paper towels, toilet paper, and soap), surface sanitization, and toilet emptying/refreshing. Bidders must submit pricing as all-inclusive, not-to-exceed fixed fees with separate line items for portable toilet rental, portable toilet service, portable sink rental, and portable sink cleaning service. Key submission requirements include providing three professional references, completing Forms A through E, and acknowledging all addenda. The bid submission deadline was Wednesday, July 28, 2021, at 2:00 PM CST, with electronic submissions required via email to bids@cityofmadison.com.

The City of Madison offers a local vendor preference to registered local suppliers and requires affirmative action plan compliance for contractors employing 15 or more employees with aggregate annual business of $50,000 or more. Bidders may be required to attend meetings, make oral presentations, or conduct site inspections at their own expense. The contract is structured for a two-year term, with the City reserving the right to accept or reject any bids, waive informalities, award partially, or withdraw the solicitation. The procurement is tax-exempt, with the City of Madison holding Federal Tax ID #39-6005507 and Wisconsin exemption number ES 42916. While specific budget ranges were not explicitly stated, the comprehensive service requirements suggest a potentially substantial contract value for the selected vendor. Prospective bidders must demonstrate comprehensive sanitary service capabilities and compliance with all specified municipal requirements to be considered for award.