Sanitary Division Master Contract-MRO

Cuyahoga County, Ohio, Department of Public Works, Sanitary Division is requesting qualifications for a Master Contract to supply maintenance, repair, and operations (MRO) items, parts, and supplies for the County's sanitary sewer systems and pump stations, with submissions due August 28, 2026 at 11:00 a.m. A pre-qualifications conference is scheduled for August 21, 2026 at 11:00 a.m. via teleconference. Vendors must be located in Ohio, with preference given to those within Cuyahoga County.

Minimum qualifications include maintaining physical stocked inventory within Cuyahoga County, providing same-day delivery or in-person pickup capabilities within 24 hours of request, possessing government contracting experience, and providing qualified customer service. The County will award a master contract with a minimum two-year term to multiple top-ranked vendors based on RFQ scoring: General Qualifications (50 points), Vendor Experience (35 points), and Additional Criteria (15 points).

Commodity categories span nine classifications: Jet and Camera Truck Equipment (See-Snakes, nozzles, hoses, reels, cameras); Tools (drilling equipment, shovels, saws, prism poles); Landscaping Supplies (topsoil, grass seed, mulch, limestone); Plumbing Materials (couplings, PVC sewer pipes, connectors); Sewer Grates, Manhole Covers, and Catch Basins; Sewer and Flow Monitoring Supplies; Pumps and Related Equipment (Gorman Rupp and Hydromatic brands and parts specifically); Sales-Rental Lifts and Rigging; and Lumber. Vendors identify specializations via checklist.

Orders under $2,500 will be awarded based on vendor convenience, location, and stock availability. Orders of $2,500 and above are subject to a mini-bid process via email among qualified vendors. Successful vendors must submit a W9 Tax Form, Independent Contractor Form, and Certificates of Insurance within 14 calendar days of receiving the Intent to Award Letter. Insurance requirements include Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 combined single limit), and Umbrella/Excess Liability ($1,000,000). The County reserves the right to terminate for default with 30 days' notice or for convenience without cause or early termination fees. No diversity goals are established.