Sandy Claws Event T-Shirts

Closed State & local contract opportunity Posted

Solicitation number
2025-QQ-551
State
Florida
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Sarasota County's Parks, Recreation and Natural Resources Department is seeking quotes for a procurement of approximately 1,050 event T-shirts for the Sandy Claws Event through a Quick Quote (QQ) solicitation. The shirts are specified as N3165 A4, 4 oz., 100% polyester interlock long-sleeve shirts in white, with detailed size requirements ranging from Youth Small (50 shirts) to Adult 4XL (3 shirts). Sublimation printing is required on the front, back, and right sleeve, with artwork to be delivered in vectorized files and requiring electronic PDF proof approval from the county prior to production. The procurement requires bidders to submit two references demonstrating similar service experience, with electronic responses due on October 24, 2025, at 2:30 pm through the ProcureNow portal. Delivery of the shirts must be completed within fourteen (14) days of the Purchase Order issuance to 131 West Bay Street, Osprey, FL 34229, and the award will be made to the responsive and responsible bidder providing the lowest total bid price.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The total purchase is capped at $50,000, with the county potentially purchasing additional quantities at the same unit price within 30 days of award and possible contract extension up to one year. The unit pricing must comprehensively include all processing fees for artwork preparation and delivery. No incumbent vendors are mentioned in the documentation, and there are no specified requirements for integration with existing infrastructure or technology. Bidders must provide a comprehensive unit price that includes all aspects of shirt production, from artwork preparation to final delivery, with materials warranted for one year from the County's acceptance or the standard manufacturer's warranty, whichever is longer. The procurement appears open to standard commercial vendors capable of meeting the specific shirt production and design requirements.

Opportunity text

Sarasota County is requesting quotes from bidders to provide approximately 1,050 event T-shirts with varying quantities, and sizes.

  1. SHIRT SPECIFICATIONS
    1. Description and style number: N3165 A4, 4 oz., 100% polyester interlock, long sleeve T-shirt
    2. Color: White
    3. Printing: Sublimation (Front, Back, Right Sleeve)
    4. Sizes and quantities:
      • Youth Small - 50
      • Youth Medium - 40
      • Youth Large - 55
      • Adult Small - 205
      • Adult Medium - 245
      • Adult Large - 210
      • Adult XL - 190
      • Adult 2X - 35
      • Adult 3XL - 3
      • Adult 4XL - 3
  2. ARTWORK
    1. Artwork will be delivered using vectorized files
    2. Electronic proof (PDF file format) must be provided to the County's contact and have written approval by Sarasota County prior to production.
  3. PRICING
    1. The unit price quoted must include all processing fees needed to prepare vector artwork files for format needed to print all shirts being provided including delivery - all inclusive.
  4. DELIVERY
    1. Delivery address: 131 West Bay Street, Osprey, FL 34229
    2. Delivery must be made to the assigned County location within fourteen (14) days of Purchase Order being issued.


Files

File Type Posted
Sandy_Claws_Event_T-Shirts.pdf PDF
2025-QQ-551_Requirements.pdf PDF

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