Sanding Material

The Oregon Department of Transportation (ODOT) issued a Request for Competitive Quotes (RFCQ) No. S-73000-00016570 to procure sanding rock (crushed aggregate or cinders) for delivery to two stockpile sites supporting winter maintenance operations. The procurement requires furnishing and delivering an estimated 8,500 cubic yards of sanding material to the Parkdale stockpile site at 7285 Highway 35, Parkdale, Oregon (7,500 cubic yards) and the Hood River stockpile site at 2000 Cascade Avenue, Hood River, Oregon (1,000 cubic yards), with all labor, materials, transportation, equipment, and incidental services included in the contract. All material must be delivered by August 31, 2026, with early delivery encouraged, and must comply with Oregon Standard Specifications for Construction Section 00160 regarding gradation requirements, with measurement based on loose volume verified by weigh tickets. The contractor must demonstrate satisfactory performance on at least three similar projects completed within the past three years and must certify compliance with prevailing wage requirements, non-discrimination policies, and anti-harassment workplace standards. Quotes must be submitted electronically through the OregonBuys procurement system by the closing date specified therein, with no pre-quote conference or public opening scheduled. Award will be made to the responsible offeror submitting the most responsive quote that best serves ODOT's interests, with evaluation criteria including price, experience, expertise, and product suitability. Successful offerors must submit certificates of insurance and a completed W-9 form within seven calendar days of the intent-to-award notification, with the contract effective upon execution by all parties and receipt of required governmental approvals, expiring September 30, 2026, or upon completion of all contractor obligations and full payment, whichever occurs sooner.

The RFCQ does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or other designated organization types based on the available documentation. The contractor must obtain Commercial General Liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, as well as Commercial Automobile Liability insurance with limits of $1,000,000 per occurrence. Payment will be made within 30 calendar days following invoice submission and acceptance of goods, with invoices due by the tenth of each month, and ODOT reserves the right to withhold 5% retainage from each invoice with final payment upon verification of completion and acceptance of all deliverables and applicable interest on retainage amounts. All contractor travel and expenses are included in the fixed-price contract amount and are not separately reimbursable. ODOT may conduct pre-delivery inspections at the contractor's location prior to material delivery, and the contract includes termination provisions allowing termination for convenience with 30 days' notice or for cause upon material breach not cured within 14 calendar days of notice. No specific award value or budget range is disclosed in the sample contract documentation; unit pricing for each stockpile location is to be provided by competing contractors in their quotes submitted through OregonBuys.