Sandbags and Erosion Materials (Bid Discount)

The City of Tampa, located in Hillsborough County, Florida, is seeking sealed bids for a procurement of sandbags and erosion materials through Invitation to Bid (ITB) number 25-P-00174. The specific procurement includes 2,000 burlap bags (18 inch x 30 inch, 7-oz, 50lb-new), 175,000 polypropylene sand bags (14 inch x 26 inch with ties), and 2 rolls of filter fabric (15 ft x 360 ft Mirafi 140NC). The contract period will span one year from the award date, with potential for two additional one-year renewal periods and the city's ability to unilaterally extend the original contract term for up to three additional 30-day periods. Sealed bids are due by 2:00 pm on Friday, April 4, 2025, to be received by the Director of Purchasing. The solicitation allows for price escalation/de-escalation after the first year, tied to the Consumer Price Index for All Urban Consumers (CPI-U), with increases not to exceed the previous year's percentage change. Bidders will be required to comply with the attached Occupational Safety and Health Administration (OSHA) Safety Data Sheets (SDS) standards and provide comprehensive product information.

The procurement includes specific set-aside provisions for City-certified Small Local Business Enterprises (SLBEs) and underutilized Woman and Minority Owned Business Enterprises (U-WMBEs). SLBEs are eligible for a five percent bid discount up to $10,000, while underutilized WMBEs can receive a five percent discount up to $20,000. The city has implemented detailed Minority and Small Business Participation Procurement Guidelines that categorize businesses by demographic groups, including Black Business Enterprise (BBE), Hispanic Business Enterprise (HBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NBE), and Woman Business Enterprise (WBE). Contractors must complete specific forms such as the Letter of Intent (MBD-40) and Sub-Contractors/Consultants/Suppliers Payment Form (MBD-30) to document minority business participation. The total department budget for this procurement is $90,000, with the city reserving the right to make full payment after receipt and acceptance of materials. Bidders accepting Visa/MasterCard can be enrolled in the city's ePayments program for faster payment processing.