Sand Materials for City Golf Courses

The City of Winter Park, Florida, is seeking bids for Sand Materials for City Golf Courses through Invitation for Bid (IFB9-25), specifically soliciting Top Dressing Sand and Clean Screened White Sand for two municipal golf courses (WP9 and WP18). The procurement targets an estimated annual quantity of 300 tons for WP9 and 500 tons for WP18, with precise material requirements mandating sand be free of debris, vegetation, rocks, and roots, and meeting specific particle size specifications. The bid response deadline is July 9, 2025, at 2:00 pm, with electronic submissions required through the city's e-Procurement Portal. The initial contract term is twelve consecutive months, with potential renewals for up to four additional 12-month periods, not exceeding sixty months total. Bidders must provide unit costs and delivery costs for each sand type, with the city retaining the right to inspect deliveries, reject non-compliant shipments, and terminate the contract for vendor non-compliance. Evaluation will likely focus on pricing, material quality, and adherence to technical specifications.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The vendor must maintain substantial insurance coverage, including $1,000,000 in general liability, $1,000,000 in auto liability, and workers' compensation insurance, with the city to be named as an additional insured. Vendors must also comply with state regulations including E-Verify requirements, background check protocols, and public records laws. While no incumbent vendors were identified, the procurement suggests an ongoing requirement for golf course maintenance materials. Though a precise budget range was not specified, the annual sand quantity (800 tons total) indicates a moderate-scale procurement. Interested vendors should carefully review the full bid documentation, particularly the material specifications and delivery requirements, to ensure complete compliance with the city's technical and operational expectations.