Sand, Gravel, Top Soil, & Mulch

Gloucester County, Virginia is requesting bids to establish a multi-year on-call contract for sand, gravel, topsoil, and mulch delivery to designated county sites under IFB 27-009-CC, with bids due September 30, 2026 at 2:00 p.m. The resulting agreement is nonexclusive with no guaranteed work volume, and the County reserves the right to make multiple awards and cancel with 30 days written notice.

The scope includes eight material types: Crusher Run #26G (100 tons annually), Crusher Run #21A (680 tons), #57 Stone (185 tons), #3 Stone (50 tons), topsoil (175 cubic yards), clean sand (25 tons), structural fill sand (100 tons), masonry sand (5 tons), Riprap Stone 6–12" (50 tons), Gabion Stone 6–12" (50 tons), and flowerbed mulch (30 cubic yards). Delivery is FOB Destination to eight designated county locations.

The initial contract term runs one year from award through October 31, 2027, with four optional one-year renewal periods exercised at Gloucester County's sole discretion upon mutual agreement. Unit prices and extended prices must be submitted on the official county price form. All costs including delivery and applicable taxes are included in the quoted price with no additional surcharges permitted. Prices remain firm during the initial contract period. After the initial period and each renewal period, price adjustments may be requested using the Producer Price Index for the relevant series, capped at a maximum of 5% per adjustment period. The County reserves the right to request price reductions based on economic factors or market conditions.

Bidders must provide proof of Virginia business authorization and maintain commercial general liability and workers compensation insurance of at least $1,000,000 per occurrence. Awards are made to the lowest responsive and responsible bidder. Payment terms are Net 45 days unless otherwise stated by the bidder. No pre-bid conference is scheduled.