Sand for Emergency Use

The City of Pasadena, California, located in Los Angeles County, is seeking an urgent procurement of eight tons of sand for emergency use, primarily for flood control, emergency repairs, and critical public works projects. The solicitation, identified as Project ID 2024-Informal-0104, requires vendors to provide sand meeting ASTM C144-11 standards with a particle size distribution between 0.075mm and 4.75mm, and mandates that the sand be clean, non-toxic, and environmentally friendly. Vendors must submit electronic proposals through the City's eProcurement Portal by 2:00 pm on February 13, 2024, with a deadline for questions set for February 8, 2024, at 5:00 pm. Bid evaluation will focus on the lowest Grand Total Price, with contract award going to responsive and responsible bidders. The contract period is scheduled from February 5, 2024, to March 31, 2024, and requires vendors to submit comprehensive documentation including a Unique Entity Identifier (UEI), equal opportunity employment forms, and a detailed Relevant Experience Form demonstrating prior project capabilities.

The procurement appears to have a strong emphasis on equal employment opportunity and local preferences, potentially requiring vendors to recruit Pasadena residents for new positions. Vendors will likely need to obtain a Pasadena Business License and may be required to provide proof of insurance after contract award. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the city's documentation includes forms (AA-1, AA-2, AA-3) that suggest a commitment to diverse and inclusive contracting practices. The Technical Questionnaire indicates the city will thoroughly evaluate any technological solutions for integration with existing infrastructure, emphasizing security, data management, and network compatibility. Though a specific budget range is not provided, the requirement for eight tons of sand suggests a focused, short-term emergency procurement with potentially modest financial scope. Vendors must also complete a Disclosure of Lobbying Activities form, underscoring the city's commitment to transparency in the procurement process.