Sand for Beaches

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Kentucky Department of Parks, is seeking vendors to provide beach sand for multiple state parks through Request for Bid (RFB) 758 2500000759. The procurement involves supplying a total of 2,275 tons of fine or top-dressing sand to be delivered to five different state parks: Lake Barkley State Resort Park (1,700 tons), Kentucky Dam Village State Resort Park (300 tons), Carr Creek Lake State Park (100 tons), Lake Malone State Park (100 tons), and Buckhorn Lake State Resort Park (75 tons). The sand must be screened, free of shells and pebbles, with both white and brown sand acceptable, including mason sand. Vendors are required to submit electronic bids through the Commonwealth eProcurement System and must be registered in the Vendor Self Service System prior to submission. The bid will be evaluated using a best value ranking approach, with 90 points allocated to price and 10 points to delivery time. The solicitation was issued on July 9, 2025, with a bid closing date of July 16, 2025, at 1:30 PM ET, and vendors must provide a Certificate of Insurance with $1,000,000 per occurrence in Commercial General Liability coverage.

The procurement includes specific provisions for Kentucky resident bidders and requires vendors to complete several mandatory affidavits related to campaign finance, resident bidder status, and qualified bidder status. Vendors must be authorized to transact business in Kentucky, have filed state corporate income taxes, made unemployment insurance payments, and maintained workers' compensation policies. The solicitation does not explicitly outline set-aside designations for disadvantaged enterprises, but does include provisions for potential preference to Kentucky-based businesses. While no incumbent vendors are mentioned, the bid emphasizes that past vendor performance may be considered, and vendors with poor performance in the last 12 months may be found non-responsible and ineligible for award. The procurement is managed by the Parks - Purchasing Division in Frankfort, KY, with a contact number provided for vendor inquiries. Although specific budget ranges are not detailed, the total sand procurement volume of 2,275 tons suggests a significant infrastructure maintenance project for Kentucky's state parks. Subcontractors are permitted but must meet the same insurance and compliance standards as the primary contractor.